At the end of each week I have to fill in my timesheet with a breakdown of all the projects I have been working on that week. This used to be a though exercise. I checked my calendar for meetings, scrolled through the mails I received and sent and tried to retrieve things from my own memory to make some kind of estimation for the division of the hours between all my projects and activities. broken.
Another problem was that it was pretty hard to remember how many hours I had actually worked each day. Estimating and remembering extra hours in the weekend or in the evening made this even more difficult. This method was clearly broken.
So I started to add entries in my Outlook calendar for each activity, but this only lead to a cluttered agenda overview. Also this was not fast and easily forgotten.
And that’s where Toggl came along. Toggl is an online time tracking tool that I’ve been using since the start of this year. The concept is really simple: Add the activity you are working on and press the Start button. When you start another activity, just add it and press Start again.
After entering an activity once, you can quickly reuse it by clicking it in the tracker log. You can arrange activities to projects, and projects to clients. As I only want to register the time I spend on different projects, and not on the specific activities (creating an impact analysis, meeting etc.), I choose to only use the projects and leave the activities empty.
When the week is over I now only have to check the weekly report to see what I’ve done that week. The report gives me a total for each project, each day.
Toggl has an app for the iPhone, Android, Mac and PC and can also be used from its website. It has also a lot of other (premium) features like teams, bills and more reports, but the free version is enough for me.
Check it out at Toggl.com!